General

Can I put my logo on my scoresheets?

Most definitely!  The Windows-based version of VolleyWrite has a Customization page on the Rules tab where you can load in your logo in BMP, JPG or PNG format (500 x 500 px maximum size).  Your logo can be displayed on the scoresheets and Roster PDFs.

Once entered there, the logo remains inside VolleyWrite on your computer unless you remove VolleyWrite through the operating system.  Opening a different rule set, closing VolleyWrite or installing an update will not affect your logo.

The iPad version does not support this feature… yet!

Does VolleyWrite help at tournaments?

The Windows-based version of VolleyWrite can be used at tournaments to aid both the scorers and the administrators.  At each court, VolleyWrite helps scorers keep up and it helps to ensure fairness.  An administrator can set up a local network so the admin computer can hold the rules and rosters for the entire tournament.  The court computers can automatically save their matches to the admin computer at the end of each match.  The administrator can use the VolleyWrite Reports tab to know the status of each court or match without having to visit each court  multiple times during the day.

How many times can I install my product key?

For the Windows-based version of VolleyWrite, full year, single season and tournament keys can be activated twice on Windows-based computers. (The tournament add-on keys can only be activated once, as a spare copy is allowed for the original license purchased). We encourage our customers to have VolleyWrite on a backup computer and to employ a memory stick to record the actions in every match to protect your competition against technology failures. The End User License Agreement indicates that those keys can be installed on two processors that are not going to be used at the same time.

The iPad version of VolleyWrite allows 1 activation.

I am a parent volunteer, and I used VolleyWrite all last season. Can I turn off the white bubble asking if the correct player served the ball with every serve?

VolleyWrite asks you to confirm that the correct server contacts the ball to ensure that you fulfill that responsibility.  If you do not need this level of help, go to the Rules tab.  In the Score Sheet section on the Scoring Options page, you can select the frequency in the Verify Server field to be “Never”, “On Rotation” (used for the tic mark in USA Volleyball scoring) or “For Every Serve”.   This field can be changed at any point before or during the match.  (You might consider saving this change in your default rule set),

 

What if my computer dies during the match?!

For the Windows-based version of VolleyWrite, we recommend using a flash drive/memory stick and having a backup computer with VolleyWrite installed so you can easily recover.
– Remove the memory stick from the injured computer and install it in the working computer.
– Open VolleyWrite.
– Define the memory stick as the backup location.
– Select the green LOAD LAST MATCH button in the top right corner.
VolleyWrite will read in the match from the memory stick and take you to the Set tab to pick up where you left off!

Setting Up VolleyWrite

Can I use VolleyWrite without internet access?

VolleyWrite is designed to run stand-alone due to the fact that many facilities do not have wifi available during the hours when matches are played.  However, internet access and e-mail access are necessary to download VolleyWrite and to receive a product key.

VolleyWrite’s automatic e-mail feature does require internet access to send e-mail messages.  When enabled, the automatic e-mail feature causes a results message to be constructed at the end of each match.  VolleyWrite will attempt to send the message, but if no internet access is available, it will store the message until it is opened where internet access IS available, at which point it will send the message and notify the user.  This applies to messages for the beta testers, as well as to messages to any of the addresses specified on the E-mail Setup page of the Rules tab.

 

How do I set up the e-mail feature? Is there a limit to how many e-mails I can send?

For the Windows-based version of VolleyWrite, there is a Help button on the Rules Tab which includes the parameters for many common e-mail providers.   Please contact us at info@VolleyWrite.com  if you need assistance with a provider which is not included in the examples provided.

For both the iPad version and the Windows-based version of VolleyWrite, the intent of the e-mail feature is to enable you to share match results with a league or tournament administrator, athletic directors or club personnel, and the media.  There is no limit to the number of e-mails that VolleyWrite allows you to send.  On your PC, the display has a scroll bar after 13 addresses have been entered.  On the iPad, if you have more than 6 e-mail addresses entered, you can scroll the list.

Scoring a Match

Can I add a player in an NCAA Women’s match?

QUESTION: I read in the NCAA Women’s volleyball rules that it is crucial to add all of the players correctly before the match because having to do it during the match is time-consuming. Is this true for VolleyWrite?

ANSWER: Because the rules for NCAA Women do not require a roster, you may encounter the situation where a player who is not currently displayed on the roster or bench enters the substitution zone. With VolleyWrite, after you have asked the R2 to bear with you, you simply click on the Add Player button and enter the player number. Once the player is on the bench, you click or drag them onto the court for the appropriate player. It could take about 10 seconds if you go slowly.

Do I really have to indicate who is present?

Yes!  It is important to indicate which players are competing. Players not indicated as “present” will not appear on the team benches, so they cannot enter the court to play.  VolleyWrite uses the “present” players to replace an ill/injured, expelled or disqualified player, so if the list of players present is not correct, VolleyWrite will not determine the correct action.

Help! My match didn’t end when it should have!

Most high schools do follow the NFHS Rules Book guidelines in which the freshman and JV teams play best of 3 sets with a deciding set to 25 points, and the varsity match is best of 5 sets with a deciding set to 15 points (with each team maintaining its side of the court throughout the deciding set).

VolleyWrite handles the situation where the match ends early, as may be the case if JV rules are used for a varsity match.  When a match ends, the Match Over dialog appears.  Underneath the results, you have two options to make the match not be over: the green Undo Last Action button (use if you awarded the last point to the wrong team) and the blue Change Rules to Continue Play button.  Using the Change Rules to Continue Play button, you can change the number of sets in the match to 5 and the number of points in the deciding set to 15.

If your match was supposed to end and didn’t, go to the Rules tab and open the Set Play page.  Indicate the correct number of sets in the match and the correct number of points in the deciding and non-deciding sets.  When you go back to the Set tab, you will see the correct indicators (end of set/match) and you will have to verify the scoresheet (if required) and save the match.

(FYI – When you increase the number of sets in the match, VolleyWrite knows that the set in progress is now a non-deciding set, so it knows that the set should end at the value indicated in the Points per Non-deciding Set field on the Rules tab.)

How do I enter an exceptional substitution?

When you use the INJURY button on the Set tab, VolleyWrite presents your options for filling the position on the court if the player cannot continue playing. VolleyWrite checks first for a legal substitution, and if there is none, an exceptional substitution is considered.

Also, if an illegal substitution is attempted using drag-and-drop (Windows-based version only) or clicking action, VolleyWrite clarifies whether this is an attempt to substitute illegally or an injury situation.  Either a penalty is processed or the Injury dialog handles it as mentioned above.

Once the information is entered, VolleyWrite updates the court display and the score sheet appropriately.  An exceptionally substituted player is indicated on the bench in red and is not allowed to re-enter the set (or possibly the match, depending on the situation and rules).

I don’t know much about libero tracking. Does VolleyWrite help newbies?

It is easier to track a libero using VolleyWrite than on paper!  You can enter libero replacements with two clicks of your mouse.

VolleyWrite automatically replaces the libero when they rotate to the front row and gets confirmation that the correct player in position 4 (left front).  If the wrong player entered the court, VolleyWrite knows the correct penalty.

VolleyWrite only allows the libero to serve in one service position and checks to be sure the libero sits out a completed rally between replacements unless they are serving in the next service position (or in the case of illness/injury).

VolleyWrite fills out the libero tracking sheet for you neatly and in the correct notation.

Which rules can NOT change while my match is in progress?

Once the first set of a match has begun, VolleyWrite does not let you edit some of the fields on the Rules tab.  You may NOT change the following after the first set of a match has begun:

  • whether player numbers are required
  • captain tracking
  • the number of liberos or how they are designated

You can change many of the other fields after the match has begun.  For example, you can turn off captain tracking if it was previously turned on or play all 3 matches instead of the best of 3.  VolleyWrite will not allow changes that do not make sense at the current state of the match.

Instructional

How do I know if my players have met the minimum playing time requirement?

The Reports tab contains a Participation report which indicates if players have met the minimum point requirement indicated on the Scoring Options page of the Rules tab. Once players have met the minimum, their entry on the Participation report is black. A player who has not met the minimum number of points played is displayed in red. The Participation Report can be automatically e-mailed at the end of the match to the league management.

How does VolleyWrite score the transfer of serve when the service term limit is reached for instructional volleyball?

This is one of the most common scoring errors in instructional volleyball!  When a team serves the maximum number of serves and wins the rally on their last serve, that team is entitled to that rally point.  The opponent should just get the serve and rotate their players, without a point being awarded (since they did nothing to deserve a point).  VolleyWrite awards the rally point to the serving team, then indicates that the serve is transferred to the opposing team by highlighting the service position of the opponent on the Set tab and rotating their players on the display.

VolleyWrite is also very useful at the instructional level because it incorporates the serve count on the external display for the coaches and officials.